Executive Assistant, Corporate Services

• Directly support the Chief Operating Officer of the City of Adelaide
• Full time, fixed term 12-month parental leave cover until February 2027
• Starting at $94,283 + 12% superannuation

About the Opportunity

As part of the Corporate Services Portfolio, the Executive Assistant is a trusted partner to the Chief Operating Officer (COO), providing high-level executive support that enables effective leadership across the organisation. This role ensures the COO is fully briefed, well prepared and supported through proactive management of their diary, correspondence and commitments.

You’ll build strong, professional relationships across the organisation and with external stakeholders, underpinned by a commitment to customer service and quality outcomes for our city. Success in this role comes from anticipating needs, adapting quickly to changing priorities, and maintaining a strong awareness of issues, initiatives and activities relevant to the COO and the Portfolio.

The role includes preparing engaging presentations, managing and prioritising correspondence and enquiries, coordinating meetings and briefings, and ensuring reports, actions and responses are delivered on time. You’ll also support governance processes, including Council and Committee reports, Executive and Leadership Group agenda items, and high-quality correspondence for the Lord Mayor and Chief Executive Officer on behalf of the Portfolio.

In addition, you’ll support Associate Directors and teams across Corporate Services when needed, contribute to organisational projects, and continuously improve administrative systems, processes and record management practices. Through your work, you’ll help ensure the Portfolio operates smoothly, professionally and in line with Council policies and expectations.

To view a copy of the position description, please click here.

About You

To be successful in this role you will have:

• Extensive experience in providing administrative support and assistance at an executive level.
• Experience in managing an Executive’s electronic diary and ensuring the organisation of all documents for appointments.
• A high level of verbal and written communication skills with the ability to foster and maintain strong working relationships with internal and external stakeholders.
• A high degree of ability in the Microsoft Office Suite and a demonstrated ability to quickly learn in-house software programs.
• Demonstrated ability to plan and organise competing work demands and to operate efficiently under pressure and manage competing priorities to produce timely, high quality responses, maintain attention to detail and meet deadlines.
• Ability to compose and present correspondence of a non-specialist nature.
• A strong understanding of how Council operates.

About Us

Located in the geographic heart of Kaurna Country, the City of Adelaide celebrates its cultural heritage, unique natural surrounds and structures its footprint in a way that allows it to adapt to the changing needs of the community and a dynamic global landscape. Our focus is on our community’s wellbeing and quality of life - investing in city improvements and on future planning, so we continue to design a liveable city where future generations can continue to live authentic and meaningful lives. This is an exciting opportunity to join our team and be a bigger part of our amazing city!

At the City of Adelaide, we thrive in an environment that is welcoming, inclusive and safe, and celebrates difference.  We value and embrace our diverse perspectives and recognise the value diversity has in fuelling innovation and enabling brilliant experiences for our diverse community.

For Further Enquiries & How to Apply

All enquiries regarding this position will remain private and confidential and can be directed to Sofia Sy, Talent Acquisition Advisor, on s.sy@cityofadelaide.com.au

Please submit a Resume and a Cover Letter expressing the skills, experience and qualities you can bring to this position addressed to Anthony Spartalis, Chief Operating Officer. 

Please review the position description prior to submitting an application by following the prompts to apply.

For more information about what it’s like to work for the City of Adelaide, including the benefits, please visit www.cityofadelaide.com.au/careers

Applications close at 11.59pm, 26 January 2026.

Please be advised this is a full-time, fixed term 12-month parental leave opportunity until February 2027 with a starting salary at Level 5 Classification commencing at $94,283 + 12% superannuation.

As part of the recruitment process candidates will be required to undertake a National Police Check.

We continue to work hard to ensure our recruitment process is safe for people of diverse backgrounds. 

Please note, applications received via the email address below will not be considered. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace. Our commitment to inclusivity means we welcome applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, and candidates from with a range of lived experiences. If you require assistance with our recruitment process, you are more than welcome to connect with our People Services team on (08) 8203 7333 recruitment@cityofadelaide.com.au